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Staffing Coordinator in Ocala, FL at Avante

Date Posted: 1/31/2019

Job Snapshot

Job Description

Avante Group, Inc. Skilled Nursing and Rehab Center is seeking a Staffing Coordinator to be responsible for ensuring that staffing needs are met in the most cost-efficient manner for the facility.  Audit time sheets and report overtime to the Director of Nursing or designee. 

 

Essential Job Functions:  Responsibilities include, but are not limited to, the following:

  • Prepare monthly schedules which must be posted two weeks in advance;
  • Coordinate and record Paid-Time-Off (PTO), vacation and Leave of Absence (LOA) requests;
  • Maintain current log of employee requests for special scheduling considerations;
  • Prepare daily staffing sheets;
  • Audit Nursing Department timesheets;
  • Maintain call-off list, and prepare daily absentee reports for Director of Nursing or designee;
  • Monitor overtime (OT) usage, and inform Administrator and/or Director of Nursing or designee when it is necessary to use overtime to staff shifts;
  • Analyze nursing schedule and inform Director of Nursing of department hiring needs;
  • Assist walk-in applicants and pass information onto the appropriate hiring personnel; 
  • Coordinate and set up appointments of new hires with Director of Nursing or designee;
  • Must work as a Certified Nursing Assistant (CNA) several days a week;
  • Maintain current telephone listing of staff for scheduling purposes;
  • Maintain in-service attendance log and individual employee in-service attendance record;
  • Must be able to work in a constant state of alertness and in a safe manner at all times;
  • Other staffing or administrative duties as assigned by Administrator, Director of Nursing, and Assistant Director of Nursing or designee. 

This opening is for Mon - Fri, shift 8 AM - 4:30 PM. 

Job Requirements

Qualifications:

  • Must be able to read, write, speak and understand English;
  • High School Diploma or its equivalency required;
  • Must be at least eighteen (18) years of age;
  • Must be a Certified Nursing Assistant (CNA);
  • Must have strong communication, organizational and multi-tasking skills;
  • Must possess excellent administrative, telephone and interpersonal skills;
  • Must be able to demonstrate good judgment, self-control and tact in dealing with management, co-workers, staff and residents;
  • Knowledge and experience with Microsoft Word, Excel, Outlook and related systems;
  • Knowledge and experience with staffing and preparing work schedules, including knowledge and experience using scheduling systems, such as Kronos Scheduler, or similar scheduling system

 

Education/Experience

  • High School Diploma or its equivalency required;
  • Must possess current, active CNA license;
  • One (1) year of experience in an administrative or staffing/scheduling capacity;
  • Experience with Kronos Scheduler or similar electronic scheduling system strongly preferred. 

 

Avante provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, Veterans' status, national origin, gender identity or expression, age, sexual orientation, disability, gender, genetic information or any other category protected by law.  In addition to federal requirements, Avante complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

 

Avante expressly prohibits any form of workplace harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, Veterans' status or any other category protected by law.  Improper interference with the ability of Avante's employees to perform their job duties may result in discipline, up to and including, discharge.